Groups are new functionality available in Art!

With Groups, you can add any listings to a collection, and then make adjustments to the group easily, including tags, min and max stay rules, pricing changes, and more. 

Ideas about how you might use Groups include these, but there's no limit to how to benefit from this tool:

• Listings that have similar regulations or HOA rules in place
• Listings that are similar in proximity to local high-interest attractions
• Listings that are in a desirable location, such as oceanfront, or ski-in ski-out 
• Listings that have key amenities such as private pool, hot tub or include a golf cart
• Newly remodeled properties that should have increased pricing

Let's Get Started With Groups

The Folder Menu Icon is the Groups Navigation tool. Click here and + Create New to make a new group. You will also see any groups you have already created listed under the button.

Creating a new Group will bring you to the setup screen, where you can add all the following information about the Group: Name, Color, Description. Then simply save the group.

Now you will add listings to the Group using the Enrolment Settings. All the listings will show in the left window, but you will not be able to add listings that are already in another group, they will be greyed out. Click on the listings you wish to add to your group, and then click ADD. You can use the filter option to help narrow down the listings by Bed/Bath and many other options! The listings will move to the right window and click SAVE to complete the group. 

There are many options and logic settings when filtering Listings to create a Group:

The color you select for the Group will show on the listings in the Tape Chart View:

Now that we have a Group created, next we will go over the adjustments that can be made in bulk to listings within a Group.

• Add Tags to Listings In Bulk! Using the Listing Settings, you can add tags that are already created, or make a new tag and apply it to all the listings in the Group. Add your tags, then use the Enrollment Settings to select some or all of the listings to include with the update.

• Manage Minimum Stay Settings and More In Bulk! Using the Min-Stay Settings you can adjust the following for some or all listings in the Group. These changes will be based on if the listing is ENROLLED in Min-Stay Settings on the Enrollment Tab: 
  • Default Min Stay
  • Weekend Min Stay
  • Define Days of Weekend
  • Close In Min Stay with Number of Days
  • Far Out Min Stay after Number of Days
  • Gap Fill Min Stays
  • Split Weekends, Yes or No 

• Manage Rate Settings and Time-Based Premiums and Discounts! Using the Rate Settings you can adjust the following for some or all listings in the Group. These changes will be based on if the listing is ENROLLED in Rate Settings on the Enrolment Settings Tab: 
  • Minimum Rate
  • Maximum Rate
  • Create Up to 10 Premiums and Discounts that adjust rates over time, either as a flat rate or gradually over the time you have defined. This can be used to manage expiring inventory, or far advanced bookings.

• Once the Group is created, you have added the listings, and make adjustments to Listing Settings, Min-Stay Settings, or Rate Settings, you will determine which listings are ENROLLED by the type of functionality you wish to manage for these listings. For each listing or all you can add to Min Stay Settings or Rate Settings, and then save to continue.

Navigating between tapechart listing and Groups views.

From the top navigation on the tapechart, you can switch from listings to Group views here:

When you are in the Group view, you can also select dates just like the tapechart view and make edits!